Intellectual Property Intern

Job Description

GENERAL INFORMATION

• Job title: Trainee
• Department: Intellectual Property Department
• Direct manager: Supervising specialist
• Workplace: Room 401, Floor 4, No. 169 Nguyễn Ngọc Vũ, Yên Hòa Ward, Hanoi
• Employment type: Full-time (Monday to Friday: 08:15-17:30, Saturday: 08:30-12:00)

PURPOSE OF THE ROLE

Under the direct guidance of a lawyer, you will carry out these main tasks: Assist the lawyer in advising on and protecting clients' rights in the field of intellectual property protection.

SPECIFIC DUTIES AND RESPONSIBILITIES

Support advisory and dossier drafting (60%)

• Support client advisory work in the field of intellectual property.
• Review the validity of documents provided by clients.
• Assist with searching the protectability of intellectual property subjects as guided by the direct manager.
• Draft, file, follow up and process dossiers as guided by the direct manager.
• Periodically monitor and manage clients' intellectual property assets as guided by the direct manager.

Administration & Filing (20%)

• Organise and archive hard-copy and electronic project files in line with the company's information security procedures.
• Track dossier progress and update processing status in the shared work management system according to company procedures.
• Draft routine administrative documents (service proposals, payment requests, template contracts, etc.) using company templates or as guided by the direct manager.

Other duties (20%)

• Regularly update new legal documents relevant to your area of responsibility.
• Help prepare legal guidance materials and share them with relevant departments as assigned by the direct manager.
• Write research articles in the field of intellectual property.
• Help explain and guide legal compliance while work is carried out.

COMPETENCY REQUIREMENTS

Education & expertise:

• Final-year student or graduate with a university degree in Law.

Skills:

• IT: Proficient in Microsoft Office (Word - good document formatting; Excel - basic spreadsheets).
• Soft skills: Information lookup, time management, teamwork and research skills.
• Languages: English enough to read specialised documents (TOEIC 600+ or IELTS 5.5+ equivalent is an advantage), Chinese.

Attitude & qualities:

• Confidentiality: Strictly comply with rules on client and project information security.
• Care: Meticulous and detail-oriented in drafting documents and handling figures.
• Proactive: Eager to learn, not passively waiting for work.

AUTHORITY AND BENEFITS

Authority:

• Access to the company's template library and legal database within the permitted scope.
• Propose ways of handling tasks to improve efficiency.

Benefits:

• Allowance: Trainee allowance under company policy (specific amount: 2,000,000 VND/month).
• Training: Direct guidance from experienced lawyers/experts; participation in internal training sessions.
• Career path: Priority consideration for an official employment contract after the training period (06 months) if the evaluation result is Good/Excellent.
• Support with internship confirmation stamps (if needed).

PERFORMANCE EVALUATION CRITERIA (KPIs)

• Accuracy of drafted dossiers (error rate below the level allowed by the department's KPIs).
• Meeting assigned deadlines.
• Compliance with rules and work attitude.

HOW TO APPLY Interested candidates, please send your application (CV + Cover Letter) to:

• Email: ipagent@hdslaw.vn
• Hotline: 0901727373
• Email subject: [FULL NAME] - IP Trainee Application.
• Application deadline: [Day/Month/Year]

This job description takes effect from the date of signing and replaces any previous documents (if any).

Hanoi, ..… ..… ..…

This article is for reference only, based on regulations as of the update date. For advice on your specific case, please contact a lawyer.