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Corporate & Investment · Specialized Services

Foreign trader representative office service

A representative office lets a foreign trader explore the market and promote trade in Vietnam without setting up a company. HDS prepares legalization documents, applies for the licence at the Department of Industry and Trade and supports post-licensing procedures.

Service group
Specialized
Timeline
Approximately 07 – 10 working days
Cost
Quoted by scope
Format
Online or at the office
View the Lawyer in Charge Send Consultation Details

Overview

A representative office lets a foreign trader explore the market and promote trade in Vietnam without setting up a company. HDS prepares legalization documents, applies for the licence at the Department of Industry and Trade and supports post-licensing procedures.

This is a specialized service: HDS lawyers personally study your documents, assess risks and propose an approach suited to each case; technology supports document processing so lawyers can focus on the key issues. Learn about HDS Specialized Services.

Foreign trader representative office service
Foreign trader representative office service – HDS Law Firm

Scope of Service

What HDS Does for You

  • Advice on conditions for setting up a representative office
  • Guidance on consular legalization and translation of foreign documents
  • Prepare the dossier and apply for the establishment licence
  • Seal engraving, tax registration and periodic activity reports

Suitable when

  • Foreign traders who want to research the Vietnamese market
  • Need a point of contact for customers and partners in Vietnam
  • Not yet ready to set up a foreign-invested company

Costs & Timeline

CostQuotation based on the scope of work, agreed clearly before we begin
TimelineApproximately 07 – 10 working days
CommitmentNo unexpected extra costs; you pay only for the scope you use

How HDS handled it

  1. 01

    Intake and Confidentiality

    You describe your issue by phone, online or at our office. Your information is kept confidential under a lawyer's professional duty.

  2. 02

    Lawyer Reviews the File

    The lawyer in charge studies the documents and evidence, identifies risks and sets out the available options.

  3. 03

    Proposed Approach and Costs

    HDS sends a clear proposal, scope of work and costs before we begin, with no unexpected extras.

  4. 04

    Lawyers Handle It Directly

    Drafting, negotiating, dealing with counterparties and state authorities, or representing you in arbitration or court under a power of attorney.

  5. 05

    With You to the End

    We keep you updated throughout, hand over the results and advise on prevention so the problem does not recur.

Featured Cases

Investment Project Adjustment · 2025

Converting a loan into capital contribution in a foreign-invested company (FDI)

Thiên Quang Electronics Joint Stock Company

Read More

Issue

The client wished to convert a debt arising from a loan from its parent company into capital contribution in an economic organization in Vietnam, and to complete the legal procedures needed to record the new capital and update the related registration certificates.

What HDS did

HDS researched and advised on current regulations on converting a loan into capital contribution in a foreign-invested company, and assessed the conditions, options and legal issues arising. On that basis, HDS guided the client in preparing the required documents; drafted and finalized the legal documents for the transaction; and represented the client before the competent state authorities to complete the conversion of the loan into capital contribution and update the related enterprise registration and investment registration information.

Result

The competent authority approved the foreign investor's capital purchase; the company completed the related legal procedures and was issued an Enterprise Registration Certificate and an amended Investment Registration Certificate recording the changes as required. The loan-to-equity conversion was carried out successfully, helping optimize the capital structure and ensure the legal soundness of the company's investment activities.

    View All Cases

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    You provide the information and HDS handles the rest. Leave your phone number and a specialist will contact you to define the scope and give you a quotation before work begins.

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    • Every output controlled by lawyers
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