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Corporate & Investment · Standardized Services

Changing company name, head office and enterprise type

Applies to changes that affect the company seal and signage: company name, head office address and enterprise type conversion. HDS prepares the documents, amends the charter, files them and collects the results. For changes to capital, legal representative, shareholders and business lines: see the separate service.

Timeline
03 – 05 working days
Service fee from
2,800,000 VND
Registration deadline
10 days from the change
Format
Online
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Overview

When information on the Enterprise Registration Certificate changes, such as the name, head office address, charter capital, members or legal representative, the company must register the change with the business registration authority within 10 days of the change. Late registration may result in administrative penalties.

Some other changes, such as adding business lines or changing beneficial owner information, are made by notification. We will identify the correct procedure and prepare all accompanying internal documents.

Changing company name, head office and enterprise type
Changing company name, head office and enterprise type – HDS Law Firm

Common business registration changes

  1. 1Name changeVietnamese, foreign or abbreviated name
  2. 2Address changeWithin or outside the same province or city
  3. 3Business linesAdding or removing business lines
  4. 4Charter capitalIncrease or decrease of capital
  5. 5Members, shareholdersTransfers, additional capital contributions
  6. 6Legal representativeReplacing the legal representative
Common changes; several changes can be made in the same set of documents.

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Customize items, add seals, signboards…Optional
Standard services
Additional options
Support services

Scope of Service

Service includes

  • Advice on the right procedure for each type of change
  • Preparing meeting minutes and resolutions of the Members' Council or General Meeting of Shareholders
  • Preparing and filing the registration and notification of changes
  • Receiving results, publishing information and updating the charter
  • Guidance on updating information with the tax authority, banks and invoices

What you need to prepare

  • Current Enterprise Registration Certificate
  • ID card of the legal representative and of persons involved in the change
  • Details of the changes you want to make

Process

  1. 01

    Intake and consultation 30 minutes

    Lawyers discuss your needs, review the conditions and give an all-inclusive quote. No costs beyond the quote.

  2. 02

    Drafting and signing Same day

    We draft the full dossier on the latest forms. You sign in person or by digital signature, or our staff bring the documents to you.

  3. 03

    Filing and tracking 03 working days

    We file the dossier, track progress, and explain or amend it if the state authority requests.

  4. 04

    Handover 1 – 2 days

    We hand over the documents and seal (if any), with guidance on the next steps.

Deadline for registering changes

  1. Date of changeInternal decision made
  2. Within 10 daysFile the amendment application
  3. 03 working daysReceive results
  4. AfterwardsUpdate tax, invoice and bank information
Registering a change more than 10 days late may result in administrative penalties.

Processing time depends on the type of change

Type of changeTimeline
Adding or changing business lines03 working days
Changing head office address03 working days
Changing company name03 working days
Increasing or decreasing charter capital03 working days
Changing the legal representative03 working days
Changing members or shareholders03 – 05 working days
Converting enterprise type05 – 07 working days

Costs are calculated based on the items you select in Order Online.

Notes & Legal Basis

Important notes

  • Moving the head office to another locality may change the managing tax authority, so tax procedures must be completed first.
  • After changing the name or address, the company needs to update its invoices, seal (if any), contracts and bank accounts.

Legal basis

  • Law on Enterprises No. 59/2020/QH14, as amended and supplemented by Law No. 03/2022/QH15 and Law No. 76/2025/QH15
  • Decree 168/2025/ND-CP on enterprise registration

Featured Cases

Investment Project Adjustment · 2025

Converting a loan into capital contribution in a foreign-invested company (FDI)

Thiên Quang Electronics Joint Stock Company

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Issue

The client wished to convert a debt arising from a loan from its parent company into capital contribution in an economic organization in Vietnam, and to complete the legal procedures needed to record the new capital and update the related registration certificates.

What HDS did

HDS researched and advised on current regulations on converting a loan into capital contribution in a foreign-invested company, and assessed the conditions, options and legal issues arising. On that basis, HDS guided the client in preparing the required documents; drafted and finalized the legal documents for the transaction; and represented the client before the competent state authorities to complete the conversion of the loan into capital contribution and update the related enterprise registration and investment registration information.

Result

The competent authority approved the foreign investor's capital purchase; the company completed the related legal procedures and was issued an Enterprise Registration Certificate and an amended Investment Registration Certificate recording the changes as required. The loan-to-equity conversion was carried out successfully, helping optimize the capital structure and ensure the legal soundness of the company's investment activities.

    View All Cases

    Frequently Asked Questions

    What is the penalty for failing to register changes on time?

    The penalty depends on the number of days of delay under the regulations on administrative penalties in the field of planning and investment. The company must still complete the procedure after paying the penalty.

    Must a company update its address when administrative boundaries change?

    A company is not required to carry out a procedure solely to update the name of a new administrative unit; it can update when needed or when registering other changes. We will review your specific case.

    Can several changes be made at the same time?

    Yes, and it is advisable to file them in one set of documents to save time and cost.

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