Intellectual Property Specialist

Job Description

GENERAL INFORMATION

• Job title: Specialist
• Department: IP Department
• Direct supervisor: Head of Department
• Workplace: Room 401, Floor 4, No. 169 Nguyễn Ngọc Vũ, Yên Hòa Ward, Hanoi
• Employment type: Full-time (Monday to Friday: 08:15-17:30, Saturday: 08:30-12:00)

PURPOSE OF THE ROLE

Under the direct guidance of the Head of Department, you will handle these main tasks: managing the intellectual property practice, from procedures to establish rights to client management, and supporting the Head of Department/Lawyers on dispute projects.

SPECIFIC DUTIES AND RESPONSIBILITIES

Managing the intellectual property practice (60%)

• IP client management: advising on, drafting, tracking and handling basic IP dossiers: establishing trademark rights, amendment, supplementation, assignment, renewal, termination, opposition, website notification, etc.
• File applications and collect results at the Intellectual Property Office of Vietnam and other competent state authorities, as directly instructed by the Head of Department.
• Review, check and train interns as assigned by the Head of Department.

Supporting advisory work for the Brand Marketplace (20%)

• Research and propose solutions for delivering Brand Marketplace services.
• Directly support the Head of Department in drafting, filing, tracking and handling opposition and dispute dossiers.
• Work with state authorities as instructed by the Head of Department.

Administration & Filing (20%)

• Organise and archive hard-copy and electronic project files in line with the company's information security procedures.
• Track dossier progress and update processing status in the shared work management system according to company procedures.
• Draft routine administrative documents (service proposals, payment requests, template contracts, etc.) using company templates or as guided by the direct manager.
• Carry out tasks assigned directly by the Lawyer or Head of Department.

COMPETENCY REQUIREMENTS

Education & expertise:

• Final-year student or graduate with a university degree in Law.
• 3 years of experience in intellectual property.

Skills:

• Soft skills: management, teamwork and office computer skills
• Languages: English enough to read specialised documents (TOEIC 600+ or IELTS 5.5+ equivalent is an advantage).

Attitude & qualities:

• Confidentiality: Strictly comply with rules on client and project information security.
• Care: Meticulous and detail-oriented in drafting documents and handling figures.
• Proactive: manage and track the work assigned to you.

AUTHORITY AND BENEFITS

Authority:

• Access to the company's template library and legal database within the permitted scope.
• Handle work directly within the scope assigned by the manager.
• Trainee onboarding under the guidance of the Head of Department.

Benefits:

• Salary: 7,500,000 VND/month + performance bonus per task/case + holiday and Tet bonuses.
• Training: direct guidance from senior Lawyers and experts

PERFORMANCE EVALUATION CRITERIA (KPIs)

• Accuracy of drafted dossiers (error rate below the level allowed by the department's KPIs).
• Ensure assigned work is managed and its progress tracked.
• Compliance with rules and work attitude.

HOW TO APPLY Interested candidates, please send your application (CV + Cover Letter) to:

• Email: ipagent@hdslaw.vn
• Hotline: 0901727373
• Email subject: [FULL NAME] - Application for Legal Specialist.
• Application deadline: [Day/Month/Year]

This job description takes effect from the date of signing and replaces any previous documents (if any).

Hanoi, ..… ..… ..…

This article is for reference only, based on regulations as of the update date. For advice on your specific case, please contact a lawyer.